[Job-Vacancy] Vacancy: HR Admin, Group Assistant, Receptionist in Public Relation Firm

Edelman is the world's largest independent public relations firm, with wholly owned offices in 60 cities and 4,000 employees worldwide. Edelman was named Advertising Age's top-ranked PR firm of the decade and one of its "2010 A-List Agencies" and "2010 Best Places to Work" It was also PRWeek "2011 Large PR Agency of the Year" PRWeek "2011 Large UK Consultancy of the Year," "2010 Agency of the Year," Holmes Report "Agency of the Decade," "2009 Asia Pacific Consultancy of the Year," and among Glassdoor's top five "2011 Best Places to Work."

With over 160 full-time employees, IndoPacific Edelman is Indonesia's largest public relations firm, specializing in six business practice areas of Financial & Investor Relations, Healthcare, Corporate, Public Affairs/Government Relations, Technology, and Brand PR, as well as specialist areas of Litigation PR, Political Counsel, Issues and Crisis Management, Shariah Marketing, Research, and Training. IndoPacific Edelman was named "2010 Southeast Asia Consultancy of the Year" by Holmes Report. The firm also received the Mix Magazine 2011 "Most Recommended Agency of the Year," 2009 "Agency for Crisis," 2010 "Best Creative Agency" and "Most Reputable Agency" awards, as well as the Cakram Award for "PR Agency of the Year" in 2000, 2003, 2005, and 2008.

We have a current requirement for:

Human Resources Admin (code: HRA)

Responsibilities:

The Human Resources Admin performs a variety of highly responsible administrative duties. He or she will assist HR Manager by providing day-to-day operational HR support and counsel covering many or most of the following areas: recruiting, benefits, training, employee relations, employee communications, and employment documentation. His or her duties will include:

- Maintain employee information in HR database

- Maintain active and inactive employee personnel files

- Assist HR Manager in recruitment process i.e. scheduling interview, maintain candidates database, pre-employment background check.

- Facilitating new employee orientation

- Assist HR Manager in administering performance appraisal process

- Handling employee benefit (e.g. leaves, health insurance) administration

- Assist HR manager in logistic and administration process for internal and external training.

- Ensure confidentiality of all information

Qualifications:

- Minimum Diploma in secretary or related study

- Good ability to manage multiple tasks/projects and prioritize appropriately.

- Excellent administration skill with strong attention to detail.

- Strong ability to handle confidential information

- Proficiency in Microsoft Office (Word, Excel and PowerPoint)

- Good in both oral and written communications in Bahasa Indonesia and English.

Group Assistant for Human & Health Services

Responsibilities:

The Group Assistant works closely with and supports the needs of key senior personnel and others in the practice group. Responsibilities include, but are not limited to:

Client Servicing

Ø Maintain calendar for appointments, calls, meetings, VIP visitors, key projects and follow-up tracking

Ø Research and compile materials needed for meetings, calls, projects, etc.

Ø Coordinate travel arrangements and travel itinerary and portfolio, including venue details and concierge contact

Ø Supervise manager's desk in his/her absence; make decisions as necessary

Ø Function as the liaison between senior manager and staff, clients, etc.

Ø Research, compile and present projects as requested

Ø Coordinate meetings regarding status of projects and assignments

Ø Coordinate and oversee document production and projects, as requested

Ø Coordinate in-house meetings, including conference room set-up, beverage/food, etc.

Ø Maintain client files, contacts database and record keeping needs of practice

Ø Prepare monthly status report for practice

Ø Prepare project updates and status reports

Administration

Ø Order supplies and equipment for designated practice area

Ø Coordinate team members' performance appraisals in conjunction with HR

Ø Attend staff meetings and take responsibility for follow-up action

Ø Prepare daily mail/correspondence; review packages and handle routine correspondence and calendar needs

Ø Maintain grid to track group PTO for HR purposes

Ø Complete special projects as assigned

Financial Management and Planning

ØCompute personal timesheets and expense reports in a timely manner

Ø Process manager's invoices, timesheets and expense reports in a timely manner

People Development

ØContribute to performance appraisal process for peers and managers

ØEngage in team building activities

Leadership

ØLive the Edelman values (quality, integrity, respect, entrepreneurial spirit, mutual benefits)

ØDemonstrate professional behaviors and pursuit of excellence in all endeavors

ØParticipate in continuing education classes (Edelman U: 24 credits per fiscal year)

Qualifications:

· Diploma degree in administration or in secretarial

· Display professional sensitivity, high levels of integrity as well as maturity in day to day dealings with clients and colleagues

· Have professional, intelligent and responsive approach and a positive attitude

· Able to work efficiently, be solutions-oriented, proactive, and anticipate needs is required to take ownership of work and excel in a team environment

· Strong sense of customer service, and be well organized with excellent written, oral, and interpersonal communication skills.

· Ability to communicate in written or verbal to teams and clients including Directors level and above in clear and concise manner.

· Demonstrate excellent organization/administration skill time management skill, and extensive attention to detail as well as ability to follow through on projects and handling multiple tasks.

· Able to work on own initiative to have solution orientated approach in handling multiple task.

Receptionist (RCP)

Responsibilities:

This position will serve as our company first image to our guest and clients by welcoming visitor and managing reception area, handling incoming and outgoing calls in professional standard and ensuring phone messages are well received. The receptionist will also handle meeting room booking and external courier service.

Qualifications:

· Minimum diploma degree in any major (preferably from English Literature, secretarial or tourism)

· Good ability in speaking and writing in Bahasa Indonesia and English is a must

· Demonstrated ability to exercise good judgment and tact while consistently providing a high level of customer service is critical

· Possess warm and pleasant personality with helpful attitude

· Dependability, reliability, and timeliness in the completion of assignments is required

· Having at least 3 year experience as receptionist or customer service

· Work experience in multinational company or in media agency will be an advantage

· Demonstrated skill and experience using Microsoft Outlook, Word, Excel and the Internet

Interested applicants meeting the above qualifications should send their resume to careers.jakarta@indopacedelman.com and write the position code and name in the subject.

IndoPacific Edelman presents excellent learning, growth prospects and a clear career path for those looking for a future in communications. This is a great opportunity for someone who is looking for challenging opportunities in a dynamic and learning environment.

For other opportunities, please visit www.indopacedelman.com

PT INDO PACIFIC EDELMAN

Recapital Building, 3^rd Floor, Jl. Adityawarman Kav. 55,

Kebayoran Baru, Jakarta 12160

Tel 721 59000, Fax 727 86980

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