[Job-Vacancy] Opportunity with Chemonics International: Training Assistant

 

Scope of Work

Training Assistant

 

I. Overview

Chemonics International was founded in 1975 and is one of the largest U.S. consulting firms  providing expertise in developing and emerging-market countries for initiatives  financed by the U.S. Agency for International Development (USAID).

 

II. Position Name

Training Assistant

 

III. General Responsibilities

This is a cross-cutting position and it is expected that the Training Assistant will help the Training Coordinator/Specialist approach the short-term in-country training requirements for the project in a holistic manner. The position of Training Assistant will be responsible for assisting the Training Coordinator/Specialist in the management, design, and execution of training programs carried out or supported by project.  The Training Assistant will complete work in compliance with USAID regulations and the contract signed by USAID and Chemonics.

 

The Training Assistant will at all times adhere to and act according to the Chemonics Professional Code of Ethics ("Living Our Values") and will make the principles of the Code a part of the project's culture and standard operating procedures.

 

The Training Assistant will also ensure that a good and professional relationship with the counterparts and is fostered and maintained throughout the life of the project.

 

Under the Training Coordinator/Specialist's direction the Training Assistant will contribute to the annual work plan and other reporting and monitoring and evaluation needs.

 

The Training Assistant will be ready to undertake other project duties as required by the Training Coordinator, if needed.

 

IV. Specific Duties

 

Ensure short-term training events meet organizational and administrative quality goals, including all record keeping, data on participants and bills from vendors are complete, so that that project contract performance targets and deliverables are completed in a timely and cost-effective manner. Specifically the Training Assistant will carry out the following tasks, among others as needs dictate:

 

§  Coordinate all logistical aspects of trainings including arranging travel, processing travel clearances, and fielding consultants.

§  Label and maintain all administrative files in regard to trainings including travel clearances/itineraries, consultant transport and lodging information, and all other non-accounting related documentation.

§  Provide administrative support to the Training Coordinator/Specialist and Technical Leaders.

§  Prepare brief reports of trainings convened or attended by the Training Coordinator/Specialist and Task leaders and the financial report of the training(s) he/she is responsible for.

§  Assist the Training Coordinator/Specialist in hosting project visitors and arranging meeting details.

§  Help the Training Coordinator/Specialist send monthly expenditure reports and back-ups to Chemonics' home office

§  Fulfill other administrative functions as required

 

  

V. Qualifications  

 

• Minimum holding Bachelor Decree
• at  least 5 years administrative, management, training experience, preferably with large-scale international projects
• Successful experience working in a diverse, fact-paced environment
• Excellent computer and typing skills; familiarity with Microsoft Word is preferable  
• Familiar with office administration duties including faxing, photocopying, answering phones, arranging meetings

·        Prior experience with technical assistance projects and work with donor-funded projects is preferred.

·        Written and verbal fluency in English is necessary.

·        Strong inter-personal and communication skills are desired.

 

VI. Reporting

 

The Training Assistant will report directly to the Training Coordinator/Specialist. She will prepare regular oral and written progress reports that demonstrate the status of project activities toward expected results, as well as other reports as required.

 

As teamwork is crucial to the success of the project, the Training Assistant will be expected to coordinate work with other technical, managerial and administrative project staff, as per direction from the Training Coordinator/Specialist and Deputy Chief of Party.

 

Interested applicants for this position are requested to send a cover letter and resume to us.chemonics@gmail.com no later than 15 March 2014. Please indicate the position in the subject line.  Only the strongest candidates will be contacted. No telephone inquiries.

 

 

 

 

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