[Job-Vacancy] Opportunity with Chemonics International: Procurement Manager

 

Scope of Work

Procurement Manager

 

I. Overview

Chemonics International was founded in 1975 and is one of the largest U.S. consulting firms  providing expertise in developing and emerging-market countries for initiatives  financed by the U.S. Agency for International Development.

 

II. Position Name

Procurement Manager

 

III. General Responsibilities

The Procurement Manager ensures that solicitations are processed with free and open competition, and that all procurements comply with relevant USAID/Indonesia regulations. 

 

·        Procurement Process – The Procurement Manager is responsible for adhering to the Chemonics Procurement Guidelines and, in conjunction with the Office Manager, for ensuring that all project staff adheres to these guidelines.  These responsibilities include but are not limited to planning the procurement, writing appropriate specifications, evaluating the offers, monitoring the contracts, handling all post-solicitation activities, including all appropriate documentation.

 

·        Compliance - The Procurement Manager is responsible for ensuring that all contract-related regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g. FAR and AIDAR) are met in a satisfactory and professional manner.

 

The Procurement Manager will at all times adhere to and act according to the Chemonics Professional Code of Ethics ("Living Our Values") and will make the principles of the Code a part of the project's culture and standard operating procedures. The Procurement Manager also should be ready to undertake other project duties as required by the COP and DCOP, if needed.

 

IV. Specific Duties

 

The Procurement Manager duties include, and are not limited to, the following:

 

·        Respond in a timely manner to procurement requests as submitted by the Field Office.

·        Work directly with local, regional or international vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services.

·        Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.

·        Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file.

·        Maintain the project's inventory tracking system.

·        Assist Office Manager and home office project team in developing procurement related approval documentation for submission to USAID/Indonesia.

·        Provide procurement status reports and inventory summaries as requested by project staff.

·        Assist Office Manager to provide training to project staff in procurement policies and procedures.

·        In all other matters acts as a member of the project team, advise and work with other members of project to advance the project goals and meet USAID/Indonesia needs.

 

V. Qualifications  

 

·        Minimum holding Bachelor's degree required

·        at least 7 years of professional experience, including project management experience in procurement and inventory management with large scale international projects.

·        Experience in a developing economy is a plus, especially when combined with demonstrable experience in coordinating the activities of government, multinational, national, public, and private stakeholders. 

·        Written and verbal fluency in English required.

·        Strong inter-personal and communication skills required.

 

VI. Reporting

 

The Procurement Manager will report directly to the Chief of Party and advise him or her on procurement and administrative issues related to the project status.  The Procurement Manager supervises the project's procurement and is responsible for tailoring and applying Chemonics' procurement manuals, and overseeing the high volume of procurement and specialized requirements of this project. 

 

Interested applicants for this position are requested to send a cover letter and resume to us.chemonics@gmail.com no later than 15 March 2014. Please indicate the position in the subject line.  Only the strongest candidates will be contacted. No telephone inquiries.

 

 

 

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